Choosing a new copier may not seem like a big decision—until it becomes one. Whether you’re replacing an outdated machine or outfitting a new office, the right copier can make your team more efficient, reduce your printing costs, and scale with your business as it grows.
At STAT Business Systems, we’ve helped hundreds of Florida businesses navigate this decision. To help simplify your search, here are five key questions every business should ask before choosing a new copier.
1. What Features Does My Team Actually Need?
There’s a big difference between a basic desktop copier and a full-featured Kyocera multifunction printer (MFP). Start by thinking about how your team works:
- Do you scan and email documents often?
- Do you need color printing or just black-and-white?
- Do you require mobile print, secure print, or user tracking?
Machines like the Kyocera ECOSYS M3860idn are perfect for high-volume B&W environments with secure authentication and advanced scanning. Meanwhile, something like the Kyocera TASKalfa 3554ci is a better fit if color output and finishing features matter.
2. How Many Users Will Share the Machine?
Volume matters. A copier that’s perfect for a three-person office may not survive long in a team of twenty. Look at your monthly page count and number of users. High-capacity models with faster output speeds and multiple paper trays are essential in busier environments.
If your team includes designers, architects, or engineers, you might also need a wide-format printer like the KIP 75 Series for large-scale drawings and technical documents.
3. Should I Buy or Lease?
Leasing offers a flexible, cost-effective path to modern technology—without the upfront investment. At STAT, our copier leasing plans include equipment, service, support, and supply monitoring all in one monthly payment.
Buying may be right for some businesses, but leasing typically makes budgeting easier and allows for regular upgrades as your needs evolve.
4. What’s the True Cost of Ownership?
A low-cost copier may seem like a good deal—until you factor in toner prices, maintenance issues, or replacement parts. The Kyocera ECOSYS line is known for low cost-per-page and long-life components, making it ideal for businesses that want predictable expenses and minimal downtime.
Before you choose a device, request a full cost-per-page breakdown. STAT can provide that during our free quote process, so you can compare options based on long-term value, not just sticker price.
5. Who’s Going to Support It?
No copier is 100% maintenance-free. When something goes wrong, having fast, local support makes all the difference. At STAT Business Systems, we offer:
- On-site response by certified technicians
- Preventative maintenance
- Remote troubleshooting and toner level monitoring
- Fast access to parts and consumables
We don’t just deliver the copier—we become your print partner. And we’ve been doing it for businesses in Sunrise and across South Florida for over 35 years.
Make the Right Choice the First Time
The best copier isn’t the one with the most features—it’s the one that fits your team, your workflow, and your goals.
If you’re ready to explore options, STAT is here to help. We’ll assess your needs, recommend the right equipment, and provide a seamless leasing or purchase experience with long-term support.