When it comes to equipping your office with a multifunction copier, leasing is an excellent option that provides flexibility, cost savings, and access to the latest technology. However, navigating the copier leasing process can be daunting without the right knowledge. To help you make an informed decision, we have put together five essential tips for leasing a new multifunction copier.
- Assess Your Office Needs: Before starting the leasing process, take the time to evaluate your office’s requirements. Consider factors like print volume, required features (copying, scanning, faxing), paper sizes, and color capabilities. Understanding your specific needs will help you choose the right copier that maximizes productivity and efficiency.
- Evaluate Long-Term Goals: Leasing a copier involves a contractual commitment, so it’s crucial to align your leasing terms with your long-term business objectives. Consider the expected growth of your organization and whether the leased copier will be able to meet your evolving needs. Look for leasing options that allow for upgrades or flexibility in case your requirements change.
- Understand Lease Terms and Conditions: Leasing contracts can be complex, and it’s crucial to read and understand the terms and conditions thoroughly. Pay close attention to factors such as monthly payment structure, lease duration, penalties for early termination, maintenance and support services, and options for equipment upgrades. Clarify any doubts before signing the agreement to avoid surprises down the line.
- Review Lease Renewal and Termination Options: Before signing a lease agreement, carefully review the renewal and termination options available. Determine whether the contract automatically renews or if you have the flexibility to negotiate new terms. Additionally, understand the penalties and procedures for early termination, should the need arise.
- Opt for Service and Maintenance Agreements: Ensure the copier leasing company provides comprehensive service and maintenance agreements. Regular servicing and prompt repairs are essential for minimizing downtime and maximizing productivity. Clarify whether routine maintenance, replacement of consumables, and technical support are included in the lease agreement.
We hope that these five tips will help you when considering a new copier lease! STAT Business Systems is an expert copier leasing company that has been providing printing and copying solutions to South Florida since the 1980s. Our main line of copiers comes from Kyocera due to their exceptional track record of performance and durability in the tri-county area. We are here to help you with a new copier lease and answer any questions that you may have about the perfect matching printer, copier, or multifunction printer for your office. We offer fast and free estimates, delivery and setup, and flexible leasing options customized for your business. Contact us today to get started!