Still relying on a few desktop printers to get through the workweek? You’re not alone—but you might be spending more than you think. While desktop printers may seem like a cost-effective solution, the long-term reality is very different.
At STAT Business Systems, we regularly help businesses make the switch from scattered, high-maintenance printers to a centralized, efficient Kyocera multifunction copier (MFP). The result? Better performance, reduced expenses, and fewer tech headaches.
Let’s break down the real costs of those desktop units—and why an upgrade makes sense.
1. Ink and Toner Costs Add Up—Fast
Desktop printers are often sold at low prices, but the ink and toner they require are where the costs explode. Many inkjet cartridges print only a few hundred pages, and replacement cartridges can cost nearly as much as the printer itself.
Compare that to a Kyocera multifunction copier, where you’re getting high-yield toner cartridges, built for thousands of pages at a fraction of the per-page cost. Over the course of a year, most businesses save hundreds—if not thousands—by switching.
2. Lack of Functionality Slows Down Your Office
A typical desktop printer prints. Maybe it scans or copies—but usually not very well, and not very fast. An MFP does all of that and more:
- Fast, reliable printing and copying
- High-resolution scanning to email or network folders
- Secure print release
- Automatic duplexing (double-sided printing)
- Finishing options like stapling and booklet making
By consolidating these features into one centralized device, your team becomes more efficient—and less frustrated.
3. Multiple Devices = Multiple Headaches
When you’ve got desktop printers spread across desks or departments, managing them becomes a challenge.
- Who’s out of toner?
- Which driver needs updating?
- Why is that printer offline again?
With a Kyocera MFP from STAT, we provide centralized support, automated toner monitoring, and proactive service. Instead of juggling multiple printers, you’ve got one machine built for reliability—and one service team that’s always got your back.
4. Energy Waste and Environmental Impact
Most desktop printers aren’t built with energy efficiency in mind. They’re constantly running in standby mode, drawing power even when not in use. Multiply that by three or four devices, and you’ve got a sneaky line item on your electric bill.
Kyocera copiers, on the other hand, are ENERGY STAR® certified and built with low-energy components. You’ll also reduce e-waste and packaging waste from disposable cartridges.
5. You’re Missing Out on Usage Control and Reporting
With desktop printers, you don’t know who’s printing what—or how much. It’s impossible to track usage, set limits, or improve print behavior.
When you upgrade to a Kyocera MFP, you gain access to:
- Departmental tracking codes
- Print usage reports
- User-level permissions
- Secure print release with PIN or card access
This is especially valuable for offices that want to control costs, reduce waste, or simply gain visibility into how their print environment is being used.
Let’s Do the Math: The Copier Lease Advantage
Think a multifunction copier is out of your budget? Think again.
With STAT Business Systems, leasing a Kyocera MFP often costs less than running multiple desktop printers—especially when you factor in service, toner, and downtime. We include full support, regular maintenance, and supply monitoring as part of our leasing packages. No surprises, no guesswork.
Here’s What You Get When You Lease With STAT:
- Professional setup and delivery
- Ongoing service and support
- Automated toner shipments
- Usage reporting and monitoring
- Access to the latest technology without a large upfront cost
Ready to Ditch the Desktop Headache?
Upgrading from desktop printers to a multifunction copier is one of the smartest technology decisions you can make for your business. It’s faster, more efficient, and—most importantly—more affordable over time.
If you’re still piecing together your print environment with outdated equipment, it’s time to streamline. STAT Business Systems will walk you through the entire process and make sure you’re set up for success.
Start with a free quote today:
https://www.statbusiness.com/free-quote/
Looking for more leasing info? Visit:
https://www.statbusiness.com/copier-leasing/
Let us help you leave behind the print chaos and upgrade to a smarter, cleaner, and more cost-effective solution.