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Copier Leasing and Sales

Copier Leasing Guide

Is your business in need of a new copier or printer? Have you been tasked with doing the research and making the purchasing decision for a multifunctional copier or printer for your company? This article will help make your decision easier as it compares copier leasing versus copy machine purchasing. By examining and comparing these two options you will be able to make a more informed decision about what is right for your company.

First let us discuss in general terms copier leasing and copier purchasing.

Multifunctional Copier Leasing

Most people are familiar with leasing a vehicle. You go into the dealership and choose the vehicle and are ready to make the “purchase”. When comparing the number with the financial advisor you realize that the lease option is very appealing due to the lower monthly payment. You also note that maintenance on the vehicle is included for the term of the lease for regular scheduled service. When the lease is up you are ready to give back the old vehicle and start the process again by choosing a new vehicle. If instead you would like to keep your current vehicle you have the option to purchase it outright (or finance it) at this time. The goal with any lease is to get the equipment you want with as little money down as possible to start while keeping your monthly payment affordable.

Copier leasing works in a very similar way to vehicle leasing. STAT Business Systems offers free quotes so we typically come to your place of business to work with you and assess your needs. Once a copier model is agreed upon you now have the option to lease or purchase. If you choose to lease the copier we will offer you an operating lease. This type of lease offers a lower monthly payment than other types of leases such as purchase (capital) leases. Note that we offer copier leasing for both our new and used copier products giving you a more flexible option in terms on budget. Our leases typically include scheduled service to ensure that they are operating correctly and to protect the equipment from damage (when not maintained). We then agree to a downpayment, monthly payment, and lease term.

Multifunctional Copier Purchasing

Many companies prefer to own their equipment outright. This is typical of larger organizations who can afford to pay a higher amount and often have an in house copier and IT expert to maintain the equipment.

The process of making a copier purchase is similar to copier leasing for copier purchasing. We set an appointment to visit your business, assess your needs, and recommend a few options to help you make a decision. Once you choose a copier we then examine the purchasing options. First you always have the choice to simply purchase the equipment outright. We also offer you financing options with a monthly payment which is dependent on the type of equipment, financing term, and amount of downpayment. Although scheduled maintenance is not included in this package many of our customers sign up for a scheduled service package to ensure proper operation and longevity of the equipment.

Copier Leasing vs Purchasing Benefits

Now that you have a better understanding of what options you will have when purchasing a new or used copier for your business what is the right decision for your business? Let’s compare the benefits of each choice:

BENEFITS OF COPIER LEASING

  • Lower Monthly Cost – The most influencing benefit of copier leasing is the lower monthly cost. This can allow your business to get into a higher model of copier which in turn can save on labor costs and boost morale in the office. And everyone loves paying less for a great machine.
  • Lower Initial Deposit – For a lot of companies a large deposit on a new copier is not the best use of that money. Instead a low monthly payment allows the company to stretch the payments out while collecting income and enjoying the benefits right away.
  • Included Scheduled Maintenance – Over the past few decades of maintaining copiers and printers we have a very good understanding of exactly what is needed for proper copier maintenance. Our lease program includes scheduled maintenance at number of pages printed intervals (and/or age). This benefit to copier leasing provides peace of mind for business owners and helps to avoid workplace interruptions due to a non functioning copier.
  • Keep Up With Technology & Growth – If you purchase a copier outright you don’t have the same options to avoid obsolete equipment or keep up with your businesses changing needs. For example if your business takes on a few extra employees all using the same copier and printing machine it might not be able to keep up with the demand. Our copier leasing program allows for early upgrades to newer equipment that can adapt with your needs. You also have the benefit of keeping up with technology with a new machine every few years so your equipment is never obsolete.

BENEFITS OF COPIER PURCHASING

  • Lower Total Cost – If you choose to purchase your printing equipment outright you will typically pay a lower total amount. This is because you will save on interest costs over the years since financing rates are often lower than leasing rates.
  • Flexibility – By owning your copier you have a lot more flexibility. You are able to sell the equipment to recoup some of your investment, you are not under any contracts, and you are not bound by the same scheduled maintenance that is required in a lease since you are the owner of the equipment.

Copier Purchasing and Leasing Disadvantages

With both our copy machine lease and purchase programs there are some things to consider. For leasing the drawbacks are simple: the total cost of the machine will be higher when compared to purchasing and the business will be signing a contract with a fixed term. For purchasing the initial expense will be greater, the buyer assumes more risk for the equipment since they now own it, and scheduled maintenance can often be missed.

Should I Lease Or Purchase a New Copier?

After considering all of the information above we hope that we have helped make your decision a little easier. The basic rule of thumb when choosing to purchase or lease a new copier is as follows. If you would like a lower monthly price with a lower initial investment AND would like to upgrade your copier every few years and not worry about maintenance leasing is the perfect choice. If your business can afford to make a larger initial investment you can save money by purchasing the machine outright and have greater flexibility in regards to resale, avoiding contracts, and recouping some of your investment through resale.

We hope that we have made your decision a little easier! If you would like to speak to an expert about copier leasing versus copier purchasing our team is standing by to provide you with some great options and a free quote. Contact us today to learn more!

Copier Repairs

Choosing A Copier or Printer For Your Company

Choosing a new copier or printer for your business can be a daunting task. There are many different requirements that need to be considered in order to make an informed decision on what type of machine will be right for your business. In addition to you actual needs, copier brand quality, longevity, and dependability must also be considered. This article offers helpful information about some of the requirements that you should consider to make the right decision for your new copier or printing machine.

The first step in choosing a new machine is to look at the following in relation to your business:

  • Printing and Copying Volume Per Month
  • Speed Requirements
  • Color Printing Versus Black and White Printing
  • Specialty Machine Features

Although there are many additional considerations, these are the main ones that you should examine.

How Much Will You Print and Copy?

The first obvious consideration should be to examine what your printing needs are for your business. Start by talking with your employees about how much they are printing, examine your current equipments logs, and come up with a rough estimate on your monthly usage. Make sure to as your staff about how often they use other multifunctional features such as copying and faxing.

Would You Save Money With A Faster Machine?

It is always a good exercise to examine printing costs cross referenced with employee downtime. If you are paying an employee to wait by a copier your printing costs are significantly increased! When speaking to your employees about a new machine, ask them how much time each day they spend waiting for something to print or copy. Would they benefit from a faster machine?

Do You Need A Color or Black and White Copier or Printer?

The main copier in an office tends to be the workhorse for all of the employees. It’s where you send that 1000 page document that you need to distribute at a meeting. Did you know that color multifunctional copiers are slower at printing than their black and white counterparts (in most cases)? Most offices have additional printers that are able to handle small color printing jobs and a black and white machine can save you a huge amount on your daily printing costs. Consider your actual business needs and come up with a percentage of how often you print in color and how often you print in black and white. Would a small additional desktop printer be able to handle your color printing overflow?

Specialty Multifunctional Copier Features

Does your company have any need for additional features such as faxing, stapling, specialty paper sizes or remote diagnostics? Depending on the reliance on the machine, these features can really help improve your productivity, reduce employee downtime, and ensure scheduled maintenance while avoiding a breakdown. Have a look at the additional features available and see if you actually need them for your business. For example, a larger screen can help speed up menu navigation and make menu reading more intuitive and easier to read (thus saving time).

Choosing A Copier Company

With so many things to consider with a large purchase such as a multifunctional copier it is very important to make an informed decision. We encourage you to consider all of the above information and then contact an expert to help. STAT Business Systems provides fast and free copier and printer quotes and considers many more factors than listed above to recommend the perfect machine based on your actual business needs. We have been successful by not pushing people into expensive machines with features that will not be used. Instead, our friendly approach always has been to offer the best advice possible backed by decades of experience in each vertical market. We treat each customer fairly regardless of business size. Contact us today for your free no obligation quote and experience the STAT difference!!

Copier Service Davie