Multifunction Printer Leasing

Multifunction printer leasing is a great way to obtain a new MFP for your office. But is it always the right choice when compared to simply purchasing a machine outright? This article talks about multifunction printer leasing and when it’s the right decision for your business.

A multifunction printer is a machine that performs more than one function. These functions have changed over the years with technological advancements but typically include 4 standard categories; printing, copying, scanning, and faxing.

Multifunction printers come in a variety of models that differ due to factors such as color or black and white, printing speed, copying speed, networking capabilities, stapling ability, scanning accuracy, warmup time, and more.

STAT Business Systems carries multifunction printers from the top brands for performance, dependability and value. These include Kyocera & Copystar.

In the past many small and middle sized companies avoided purchasing a multifunction printer or copier due to the large upfront cost. This resulted in many businesses choosing a machine that did not meet their needs and in many cases cost them more with lost staff hours and lowered morale. Multifunction printer leasing was introduced as a way for these companies to obtain the proper machine for their business without the large upfront payment. Scheduled maintenance is also usually built into a MFP lease to further simplify the process and reduce downtime.

A MFP lease is a program that provides a multifunction printer over a set period of time in exchange for a monthly payment. These programs usually have a per page printing cost included in the contract to allow the company to pay for actual machine usage.

The first step in determining if a MFP lease is a good fit for your business is to consider your printing volume. Companies with a large volume of printing are typically better suited for a printer lease versus a company that only prints once in a while. For example, an inkjet printer uses liquid ink and is available in both color and black and white models. Inkjets are not typically leased because of the frequency of cartridge replacements, issues with dependability due to ink drying out, and messy replacements. Inkjet printers are however much lower in cost initially and are typically used for one workstation with low printing requirement or an at home office.

Larger multifunction print machines typically have more features, hold a larger volume of paper, and are a great match in a multi user environment. By having one machine the printing cost is simplified and central. The business owner does not need to worry about multiple leasing or purchase agreements, maintenance on many MFPs, and usually come out less expensive when considering the need for many smaller machines as an alternative.

Smaller MFPs with less features are much less expensive when compared to the larger models. Many of these come in under $2500 to purchase outright. Our recommendation is that if you don’t mind the upfront payment to purchase a smaller machine and lease the larger unit. The third option is to look at medium sized off lease machines which offer incredible value when compared to new. This can allow a business owner to get a great certified refurbished machine (medium size) instead of a new smaller machine.

STAT Business Systems offers multifunction printer leasing for both new and refurbished machines along with printer sales. Contact us today to set up a fast and free consultation for the perfect match for your exact business.