Take a walk around your office. How many different brands of desktop printers are sitting on people’s desks? Is there an HP in accounting, a Brother in the back office, and a few more collecting dust? For many South Florida businesses, this “printer sprawl” happens over time. As the company grows, you buy another cheap printer from an office supply store.
The problem is, this collection of mismatched devices is secretly costing you a fortune and killing your team’s productivity. The image above is a common sight for our technicians: a single, powerful Kyocera multifunction printer arriving to replace a messy and expensive fleet of desktop machines.
The Hidden Costs of Printer Sprawl
That $200 inkjet printer wasn’t a bargain. It was an entry ticket to a world of high-cost consumables and zero security.
- Sky-High Supply Costs: The ink and toner for consumer-grade desktop printers are notoriously expensive, often costing far more per page than a business-grade machine. You’re also stuck managing—and stocking—a dozen different cartridge types.
- A Security Nightmare: Every one of those desktop printers is a separate, unsecured device on your network. They are rarely patched, almost never have modern security features, and are an open invitation for a data breach. It’s a nightmare for any IT provider or computer networking team.
- Productivity Bottlenecks: These small machines aren’t built for business workflows. They are slow, their scanners are flimsy, and they lack features like scan-to-cloud or secure print. They are a constant source of frustration for your team.
The Solution: Smart Consolidation
This is the exact reason we see so many businesses in Miami-Dade and Broward County finally say “enough” and consolidate. By replacing 3, 5, or even 10 inefficient desktop printers with one or two strategically placed Kyocera MFPs, you gain massive advantages:
- You Slash Your Costs: The Total Cost of Ownership (TCO) of a Kyocera machine is dramatically lower. You buy one type of high-capacity toner, and your cost-per-page plummets.
- You Centralize Your Workflow: One machine becomes the hub for high-speed scanning, secure printing, and professional finishing.
- You Secure Your Data: We can lock down one or two machines with advanced security, rather than trying to patch ten different vulnerable devices.
Stop Managing a Printer Zoo
Your business needs a print strategy, not a collection of random devices. At STAT Business Systems, we specialize in helping South Florida businesses analyze their current print fleet and design a smart, cost-effective consolidation plan.
Are you ready to stop wasting money on desktop ink cartridges? Let’s talk. We offer a free, no-obligation print fleet assessment. Our team can analyze your current setup and show you exactly how much you could save by consolidating.