It is the most common question we hear from business owners in Coral Gables and Sunrise: “Should I just write a check for a new copier, or does it make more sense to lease it?”
There is no single right answer, but for 90% of the businesses we work with, leasing is the strategic choice. While buying equipment outright might seem like the “frugal” move, it often ties up valuable capital in a depreciating asset.
Here is a breakdown of why leasing a commercial copier through STAT Business Systems might be the smarter financial move for your South Florida business.
1. Cash Flow is King
A commercial-grade multifunction printer (MFP) is a significant investment. Depending on the speed and features, the purchase price can range from $5,000 to over $15,000.
Writing a check for that amount takes a substantial chunk of cash out of your operating budget—cash that could be better spent on marketing, new hires, or inventory. Copier leasing converts that massive upfront capital expenditure (CapEx) into a predictable, manageable monthly operating expense (OpEx). You get the technology you need today without draining your bank account.
2. Avoid the “Obsolescence Trap”
Technology moves fast. The state-of-the-art copier you buy today will be “old technology” in four years. If you buy a machine outright, you are stuck with it until you can find a buyer or pay to recycle it.
Leasing provides a built-in upgrade path. Most of our leases run for 36 to 60 months. At the end of that term, you can seamlessly upgrade to the latest Kyocera model, ensuring your office always has the fastest speeds, the best security features, and the most efficient software. You never have to worry about being the owner of a “dinosaur.”
3. Tax Advantages
(Disclaimer: We aren’t accountants, but we know business!) Generally, lease payments are fully deductible as a pre-tax business expense. If you purchase a machine, you typically have to depreciate it over several years. For many businesses, the ability to write off the entire monthly payment immediately is a significant tax benefit.
4. One Simplified Payment
When you partner with STAT Business Systems, we can often bundle your equipment lease and your maintenance agreement into a single invoice. This simplifies your accounting. instead of managing depreciation schedules and repair bills, you have one steady number that covers the machine, the toner, the service, and the support.
5. It keeps Your Credit Lines Open
Using a bank line of credit to buy office equipment reduces the credit you have available for other emergencies or opportunities. Leasing through a dedicated equipment finance partner keeps your primary bank lines open for when you really need them.
Let’s Run the Numbers Together
Are you still on the fence? Let us help you compare the total cost of ownership. We can show you exactly what a lease payment would look like versus a purchase for the machine your office needs.
Don’t let sticker shock slow you down. Contact STAT Business Systems today for a free quote and see how affordable a new copier lease can be.