You’ve invested in firewalls. You’ve renewed your antivirus software. You’ve even trained your staff to spot phishing scams. But what about the busy, networked device sitting in the corner of your office? Many South Florida business owners don’t realize that their multifunction copier, if left unsecured, can be one of the biggest security blind spots in their entire operation.
It’s not just a printer anymore; it’s a computer with a hard drive, a network connection, and access to your most sensitive information. Choosing the right equipment, like a modern Kyocera copier, means you’re also deploying a powerful security tool. Here’s how.
Locking Down Your Hard Drive’s Data
Every document your team scans or prints gets stored, even temporarily, on the copier’s internal hard drive. If that machine is ever stolen or hauled away at the end of its life, what happens to that data? On a secure Kyocera copier, that hard drive is encrypted by default. This means all the information on it is scrambled and unreadable to anyone who tries to access it without authorization. It’s a simple, automatic feature that provides a crucial layer of protection.
Making Sure Only the Right People Have Access
Does every employee need to scan sensitive HR documents or print financial reports? Of course not. User authentication is a must-have feature that forces users to log in at the device with a PIN or an access card. This simple step prevents unauthorized walk-up use and creates a clear digital trail of who printed or scanned what, and when. It’s a key part of maintaining a secure office, especially for businesses in a busy hub like Fort Lauderdale that handle high-stakes client information.
Stop Sensitive Documents from Sitting in the Open
We’ve all seen it: a confidential report sitting forgotten in the printer tray for hours. This is a data breach waiting to happen. “Secure Print” (or Private Print) completely eliminates this risk. An employee sends a sensitive job to the printer, but it won’t actually print until they are standing at the machine and enter their private code. This guarantees that confidential documents go straight from the machine into the right hands.
Protecting Your Network Connection
Your copier doesn’t just sit on the network; it actively communicates through it. Modern Kyocera machines use the latest security protocols to encrypt data as it travels between your computers and the printer, shielding it from anyone trying to eavesdrop on your network. With regular firmware updates, these devices are consistently patched against the newest cyber threats, something that can’t be said for older, unsupported models.
Your Partner in Closing Security Gaps
At STAT Business Systems, we know that true document security is about more than just software; it’s about having secure hardware in place. We don’t just deliver a box; we configure every Kyocera copier to meet the specific security needs of our South Florida clients, helping you close a critical blind spot in your business’s defense.
Don’t leave a backdoor open for cybercriminals. Contact STAT Business Systems today for a free quote and a complimentary security consultation.