It’s a decision every business eventually faces: Do we fix the copier one more time—or finally upgrade it?
Keeping an aging copier might feel like the thrifty move, but over time, it can quietly cost your business more in lost productivity, supply waste, and service calls than you’d ever spend on a newer, more efficient machine.
At STAT Business Systems, we’ve helped countless South Florida businesses realize that it’s not just about how much you spend to replace—it’s about how much you lose when you don’t.
Here’s a deeper look at the hidden costs of keeping an outdated copier in 2025—and how to fix it before it drains your budget.
1. The Service Trap: Paying More, More Often
Older copiers break more. That’s no surprise. But what many businesses miss is how often they’re calling for help—and how expensive those calls become once parts are harder to find.
Every downtime incident has a cost:
- Employees waiting around to print or scan
- Delays in sending proposals or contracts
- Missed deadlines due to device failure
If your copier has been serviced more than twice in the past year, you’re likely throwing money at a machine that’s already on borrowed time.
2. Outdated Tech Slows You Down
Most older copiers were built for a different era of work. They often lack:
- Mobile print capabilities
- Secure print release
- Fast scanning and cloud integrations
- User tracking or job cost reporting
- Energy-efficient modes to save on power
Today’s Kyocera devices—like the ECOSYS MA4000cifx—are engineered to integrate with modern workflows and eliminate friction. That means faster scans, smarter defaults, and fewer clicks between tasks.
And when time is money, every second your team saves pays off.
3. Rising Toner and Supply Costs
Older machines often require toner more frequently and in smaller-yield cartridges. Not only does that drive up cost—it increases waste and supply clutter.
Some businesses don’t even realize they’re paying more than double the cost per page compared to newer, efficient devices.
With a new lease from STAT Business Systems, you can opt into a flat-rate service agreement that includes all toner, drums, and maintenance. No more guesswork or last-minute Amazon orders.
4. Security Gaps You Can’t Afford
Cybersecurity isn’t just about email threats and firewalls. An outdated copier can be the weakest link in your data protection strategy.
Without:
- Encrypted storage
- User authentication
- Secure scan-to-email
- Admin access controls
- System update support
…you’re putting your sensitive business data at risk. And in industries like healthcare, legal, or finance, that could lead to serious compliance issues.
At STAT, we install and configure security features during setup—so your equipment is safe from day one.
5. Missed Savings from Leasing Programs
Many businesses don’t realize that leasing isn’t just about access to equipment—it’s about locking in predictable costs.
Our clients regularly cut monthly expenses by:
- Replacing multiple outdated machines with one efficient device
- Reducing service and supply orders
- Lowering their energy usage
- Avoiding repair emergencies
And right now, there’s an extra reason to consider it.
Take Advantage of Pre-Tariff Lease Rates
With new tariffs expected to increase copier equipment costs across the board, STAT Business Systems is offering Pre-Tariff Special Pricing for a limited time. You can lease a new copier with $0 down and lock in pricing before industry-wide increases take effect.
It’s the ideal opportunity to get more functionality while paying less over time.
Start Fresh With a Smarter Copier
If your copier is more than 5 years old, lacks key features, or keeps breaking down, it’s not an asset—it’s a liability. We can help you transition smoothly into a newer machine with better speed, lower cost-per-page, and features your team will actually use.
Request your free quote and discover what a modern copier can save you—before the next breakdown.