When businesses think about cybersecurity, they usually focus on firewalls, software, and email threats. But there’s one major risk that often flies under the radar: the office copier.
Modern multifunction copiers store, scan, and transmit sensitive data every day—yet they’re rarely included in IT security plans. If your copier is outdated or misconfigured, it could be the weak link in your organization’s data protection strategy.
At STAT Business Systems, we help businesses in South Florida protect their information with secure, reliable copier solutions. Here’s what you need to know about the hidden risks and how to stay protected.
How Your Copier Handles Data
Today’s copiers are more than just printers—they’re advanced digital devices with:
- Internal hard drives
- Network connections
- Scan-to-email and cloud features
- User login tracking and address books
That means your copier may store copies of scanned documents, passwords, network credentials, and more. If left unprotected, that data can be accessed by unauthorized users or cybercriminals.
Common Copier Security Risks
If your copier hasn’t been updated or configured correctly, your business could be exposed to:
- Data leaks from stored scans or faxes
- Unencrypted transmissions during scan-to-email or cloud uploads
- Unauthorized use of print and scan features by internal or external users
- Open network access without firewall protection
- Lack of user authentication, allowing anyone to retrieve or send documents
These risks are real—and they can lead to costly compliance violations, legal exposure, or data loss.
Kyocera: Built-In Security You Can Trust
One of the reasons we recommend Kyocera multifunction copiers is their strong focus on enterprise-level security. Many of their latest devices, such as the ECOSYS MA6000ifx, offer:
- Data encryption and overwrite features
- Secure print release with user authentication
- Network access control and IP filtering
- Audit logs and usage tracking
- Secure scan and email protocols
With these features properly configured, your copier becomes part of your cybersecurity defense—not a liability.
How STAT Helps Secure Your Office Copier
We don’t just drop off a machine and leave. When you lease or purchase from STAT Business Systems, you get:
- Secure copier setup from day one
- Network configuration in collaboration with your IT team
- User authentication and tracking systems
- Ongoing support for firmware updates and security patches
- Training to help staff use security features the right way
Whether you’re handling confidential legal documents, financial records, or internal HR files, we ensure your copier is equipped to protect what matters most.
Is It Time to Upgrade?
If your copier doesn’t support basic security features—or if you’re unsure how it was configured—it may be time to upgrade. Our copier leasing plans make it easy to get a secure, modern device without a large upfront investment.
Ready to secure your office print environment? Get started with a free quote or schedule a service assessment to review your current setup.