Office copiers and printers help businesses every day, but they need a little care to keep working properly. Just like brushing your teeth keeps you from getting cavities, taking care of your copier can keep it from breaking down. Good copier care saves your company money because you won’t need to fix or replace machines as often.
Here are some easy tips for keeping your office copiers from brands like Kyocera, Brother, Canon, Epson, and more working their best!
1. Keep Your Copier Clean
Dirt, dust, and paper pieces can make your copier slow or even stop working.
- Use a soft cloth to wipe away dust every week.
- Don’t eat or drink around your copier, because spills can harm the machine.
- Check the glass where papers get scanned and keep it clean with a special cleaner or a slightly damp cloth.
2. Use the Right Paper
Copiers like paper that’s smooth and not wrinkled.
- Store paper properly in a cool, dry place.
- Fan your paper before loading it to make sure pages don’t stick together.
- Don’t overload the tray, because too much paper can cause jams.
3. Be Gentle with Paper Jams
Sometimes paper gets stuck inside the copier. Don’t panic!
- Pull out paper carefully. Don’t rip it; instead, gently remove it following the instructions on the machine.
- Check for small pieces left behind. Tiny bits of paper can cause more jams later.
- If jams happen often, you might need to clean the rollers or call someone to check your copier.
4. Replace Ink and Toner Before They Run Out
Running your copier with low ink or toner can damage it.
- Check the ink levels regularly—most machines show this clearly on their screens.
- Always use the correct ink or toner made especially for your copier brand, like Kyocera, Brother, Canon, or Epson.
- Keep extra ink or toner on hand, so you don’t run out during important work.
5. Let Your Copier Rest
Copiers are like people—they work better if they have a little break.
- Turn your copier off at night or on weekends. This helps your machine last longer and saves electricity.
- Schedule big print jobs with breaks to avoid overheating your copier.
6. Regular Checkups from Experts
Sometimes, copiers need special attention.
- Have an expert check your copier regularly, at least once or twice a year.
- Professional maintenance helps catch small problems before they become big ones.
- Brands like Kyocera and Canon often recommend regular expert visits to keep machines healthy.
7. Keep Software Updated
Copiers use special computer programs called “software” to run properly.
- Regularly update your copier’s software. Updates help fix problems and make your copier safer and faster.
- Updates can be found on your copier’s brand website (for example, Kyocera, Epson, Brother, or Canon).
Taking good care of your copier is easy and helps your company save money. Just remember to keep it clean, use good paper, and treat your copier nicely, and it will stay happy and work great for a long time!
Need more help or have questions? Call STAT Business Systems today at 954-321-1949 or visit our contact page—we’re here to help!