Paper is one of the most common and costly expenses for any office. Unfortunately, office teams in South Florida often do not know how to reduce their paper usage! Not only does this increase the cost to the business, it can also have a significant environmental impact, as paper production requires a lot of water, energy, and trees. Fortunately, there are some simple ways to reduce paper usage in a multifunction copier and save money, time, and resources.
Multifunction Copier Paper Saving Tips
Here are some tips to help you cut down on paper waste and optimize your office copiers’ performance:
- Use duplex printing. Duplex printing means printing on both sides of the paper, which can reduce paper consumption by up to 50%. Most multifunction copiers have a duplex option that you can select from the settings or preferences menu. You can also set duplex printing as the default mode for your copier to save paper automatically.
- Use print preview. Print preview allows you to see how your document will look before you print it, so you can avoid printing unnecessary pages or making mistakes. You can also adjust the layout, margins, font size, and other settings to fit more content on each page and reduce paper usage.
- Use scan to email or cloud. Instead of printing documents that you need to share with others, you can use the scan to email or cloud feature of your multifunction copier. This allows you to send digital copies of your documents to your recipients via email or upload them to a cloud storage service like Google Drive or Dropbox. This way, you can save paper, ink, and storage space, as well as improve security and accessibility of your documents.
- Use eco mode. Eco mode is a feature that reduces the energy consumption and paper usage of your multifunction copier. It can lower the print quality, brightness, and resolution of your documents, which can help you save paper and ink for less important or draft prints. You can activate eco mode from the settings or preferences menu of your copier or set it as the default mode for your copier to save energy and paper automatically.
- Use recycled paper. Recycled paper is made from post-consumer waste, which means it has been used and discarded by consumers and then collected and processed into new paper. Recycled paper can reduce the environmental impact of paper production by saving trees, water, energy, and greenhouse gas emissions. Recycled paper is also cheaper than virgin paper and compatible with most multifunction copiers.
These are some of the ways you can reduce paper usage in a multifunction copier and benefit your office and the environment. At STAT Business Systems, we offer high quality copiers, printers, and other office products that are designed to save you money every month while providing more convenience for your team. Contact us today for a free quote or consultation on how we can help you optimize your printing needs.