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How To Choose The Right Copier For Your Business

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STAT Business Systems is a leading authorized Kyocera dealer that is committed to sharing insights, tips and best practices on office technology and business solutions. In this post, we will discuss how to choose the right copier for your business needs.

Copiers are essential tools for any business that deals with documents, whether it’s printing, scanning, copying or faxing. However, not all copiers are created equal. There are many factors to consider when selecting a copier, such as:

– The size and volume of your document workflow
– The features and functions you need
– The quality and speed of the output
– The cost and maintenance of the copier

To help you make an informed decision, we have compiled a list of questions to ask yourself before buying a copier:

1. How many pages do you print or copy per month?
This will help you determine the duty cycle of the copier, which is the maximum number of pages it can handle in a given period. A copier with a higher duty cycle will be more durable and reliable, but also more expensive. A copier with a lower duty cycle will be cheaper, but may not be able to handle your workload.

2. What kind of documents do you print or copy?
This will help you decide the resolution and color options of the copier. Resolution is measured in dots per inch (dpi), and it affects the sharpness and clarity of the output. Color options include black-and-white, grayscale and full color. A copier with a higher resolution and color capabilities will produce more professional-looking documents, but also consume more ink and toner.

3. How often do you scan or fax documents?
This will help you choose the scanning and faxing features of the copier. Scanning allows you to digitize your documents and store them on your computer or cloud service. Faxing allows you to send and receive documents over a phone line. Some copiers have built-in scanners and fax machines, while others require external devices. A copier with scanning and faxing functions will save you space and money, but also require more setup and maintenance.

4. How many users will share the copier?
This will help you determine the connectivity and security options of the copier. Connectivity refers to how the copier connects to your network and devices, such as via USB, Ethernet or Wi-Fi. Security refers to how the copier protects your data and prevents unauthorized access, such as via passwords, PIN codes or biometric authentication. A copier with more connectivity and security options will be more convenient and secure, but also more complex and costly.

5. What is your budget for the copier?
This will help you balance the features and functions of the copier with the initial and ongoing costs. Initial costs include the purchase price of the copier, as well as any installation or delivery fees. Ongoing costs include the consumables (ink, toner, paper), maintenance (repairs, service contracts) and energy (electricity) of the copier. A copier with more features and functions will have higher initial and ongoing costs, but also offer more value and performance.

As you can see, choosing a copier is not a simple task. It requires careful research and comparison of different models and brands. That’s why at STAT Business Systems, we are here to help you find the best copier for your business needs. We have over 30 years of experience in providing office technology solutions to businesses in South Florida. We offer a wide range of copiers from leading manufacturers such as Kyocera. We also provide expert advice, installation, training, support and maintenance services.

If you are looking for a new copier or want to upgrade your existing one, contact us today for a free consultation and quote. We will assess your needs, recommend the best options and provide you with a competitive price. We guarantee your satisfaction with our products and services.

Thank you for reading our blog post. We hope you found it useful and informative. Stay tuned for more posts from STAT Business Systems.